FHI 360 is a non-profit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research, and technology — creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 70 countries and all U.S. states and territories.

ACCOUNTABILITIES :

Drivers and Vehicle Fleet management:

• Prepare the work rotation of the drivers and decide who should be assigned to the field missions based on this rotation.
• Create and implement a simple technical field trip report form for the drivers to allow reporting on mechanical, technical, logistical, and security issues noted during the trip.
• Receive and analyze field reports from drivers and take appropriate actions to address the issues presented in those reports.
• Make follow-ups with vehicle shops repair and auto parts vendors to find spare parts and ensure that broken-down vehicles are satisfactorily fixed.
• Create a logbook for each vehicle, train the driver on how to fill it out, and verify periodically whether this logbook is regularly filled out by each driver.
• Ensure that each driver has onboard a visitor form to be filled out by passengers that board the vehicles under circumstances such as express requests from partners, family members, etc.
• Create and place onboard of each vehicle an urgent medical kit and instruct the drivers to ensure that this kit is always available.
• Provide security training to each driver, especially about safe driving, responsible behavior on time, and areas of potential safety risks such as street protests or riots, car-jacking attempts, and abduction attempts.
• Ensure that the whole vehicle fleet has its legal paperwork and insurance in order by having a tracker indicating when each legal documents need to be renewed.
• Having regular meetings with the drivers to discuss logistics issues, and field reports, and transmit to them new instructions and policy decisions to be aware of.
• Supervise, coach, and assist drivers in fulfilling administrative tasks such as, but not limited to, setting up and reviewing performance objectives, preparing, and submitting timesheets.
• coordinate and monitor Fuel Staff consumption.
• Participate in competence monitoring and performance assessment of own staff and others as per request.
• Settle the related administrative formalities (insurance - registration card and others).
• Manage shuttle vehicles' use, fuel supply, consumption, and availability for necessary trips.
• Organize the distribution of fuel allocations for internal consumption, Bailout, and Balance control and ensure regular recharge of fuel cards if applicable.

Office Logistics:

• Create and keep an inventory list of all office equipment, motor vehicles, and supplies located at the main and satellite office of FHI360.
• Create a tag number for each piece of equipment and office furniture and ensure that each piece of equipment and office furniture is appropriately and visibly tagged.
• Ensure that equipment and supplies newly procured and delivered by vendors are safely and appropriately warehoused.
• Create a warehouse inventory list; approve and supervise any exit of equipment and supplies from the warehouse; and adjust accordingly to the warehouse’s inventory list.
• Receive service providers contracted to perform maintenance and repair work at the office; supervise and verify whether the work is performed according to the scope of work and contract signed with the vendors.
• Prepare a delivery voucher in double copies to be signed by recipients for any equipment or supplies offered by the FHI360 Haiti office to (satellite offices), sub-awardees, and external partners.
• Ensure that a logbook is available and filled regularly for the power generator and determine when maintenance service should be done.

KNOWLEDGE AND SKILLS REQUIRED :
• Bachelor’s degree in engineering or an associate degree/Higher Diploma in a technical subject.
• Basic knowledge of NGO’s requirements and regulations.
• PC Literacy – MS Office Certified User, proficient in MS Outlook, MS Word, Excel, and MS PowerPoint.
• Strong assessment, evaluation, analysis, and strategic planning skills.
• Demonstrated ability to manage and work under stressful conditions.
• Ability to analyze data such as reviewing supplier quotations and being able to prepare required reports in Excel and any other required software.
• Able to self-plan, motivate, and deliver results.
• Demonstrates enthusiasm and an attitude to work well with others in teams.
• Good interpersonal skills with the proven ability to supervise people.
• Expresses confidence in dealing with suppliers.
• Excellent oral and written communication skills in both French and English.

SUPERVISION GIVEN /RECEIVED :
• Manages staff to meet organizational strategic goals.
• Accounts for the budget, procedures, and training of staff to achieve results.
• Develops and recommends solutions to management to meet the internal and external needs of the company.
• Reports to the Human & Administration Manager





EXPERIENCE:
• Typically requires 3-5 years of relevant experience in the logistics or transport field.
• Substantial and documented, prior experience as a trainer and training skills – the ability to develop, implement, facilitate, and impart learning to a wide range of audiences.
• Prior work experience in a non-governmental organization (NGO), government agency, or private company of progressive program management experience in humanitarian assistance or related industry experience in a relevant technical area.
• Experience in developing logistics strategies for humanitarian operations, previous security experience preferred.
• Experience operating in insecure environments.

Technology to be Used:
• Personal Computer, Microsoft Office 365 (i.e., Word, Excel, PowerPoint, e-mail), office telephone, cell phone, and printer/copier.

Travel Requirements:
• Greater than 25%

CONTEXT & ENVIRONNEMENT :
• Typical office environment & On field presence.
• Ability to spend long hours looking at computer screens and doing repetitive work on a keyboard.
• Ability to sit and stand for an extended period.
• Ability to lift 5-50 lbs.

The application file must have:
- The summary
- The motivation letter
- Copy(s) of diploma(s) and/or other certificate(s) received

2023-05-12