Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Under the overall supervision of Resource management officer (RMO) in Haiti and the direct supervision of the Supply Chain Officer, the incumbent shall be responsible and accountable for the supervision of the procurement function of IOM in Haiti, in accordance with the Organization’s regulations and procedures. the National Supply Chain Officer is responsible for the following functions:

1- Oversee the sourcing, identification, accreditation, and evaluation of vendors/contractors for the mission. Regularly review and update the mission’s official vendors’ list.

2- Coordinate and supervise the work and activities of procurement assistants.

3- Work with the Procurement Unit as well as with Program Managers/Unit Heads, in preparing procurement plans for goods/works/services required by the mission.

4- Put in place frame agreements/long term agreements with vendors/service providers of goods and services that are traditionally needed by the mission.

5- Draft procurement/service contracts are needed to support the mission’s operation and ensure proper review and approval of the draft contracts before finalizing them.

6- Ensure that IOM assets including motor vehicles are properly insured. Oversee the administration of insurance claims.


7- Work closely in reviewing and updating the mission’s permanent instruction for procurement.

8- Oversee and coordinate the functions of Logistics Unit in the absence of the Head of Logistics.

9- Work with the Head of Logistics Unit in ensuring the establishments of long-term agreements or frame agreement for common services, including maintenance of buildings, maintenance of the fleet of IOM vehicles and other common support services of the Mission.

10- Perform other related duties as assigned.

• University degree in Business Administration or Logistics or any related fields.
• Experience in Procurement and contract management, Asset management, Vendor management, administrative, financial, and internal control procedures.
• Experience in the usage of office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and data analysis; and,
• Experience supervising the development and implementation of administrative control procedures.
• Strong analytical, planning and people management skills.
• Ability to prepare clear and concise reports.
• An excellent degree of computer literacy, in particular experience in computerized accounting systems including SAP/FIORI/SAP application is required.
• Excellent communication skills.
• Personal commitment, efficiency, flexibility, drive for results, respect for diversity, creative thinking.
• Ability to supervise staff and coordinate activities, to lead and coach individuals, and to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.
• Demonstrated ability of working effectively and harmoniously with colleagues from varied culture and professional backgrounds to achieve desired goals.
• In depth knowledge of the broad range of migration related subject areas dealt with by the Organization; and,
• Knowledge of UN and bilateral donor programming.
• Knowledge of financial rules and regulations.
• Knowledge of International Procurement Standards (CIPS).

LANGUAGES (IOM’s official languages are English, French, and Spanish)
Thorough knowledge of English and French required. Spanish is an advantage.

REQUIRED COMPETENCIES:
Values
Inclusion & respect for diversity
• Shows respect and sensitivity towards gender, culture, ethnicity, religion, sexual orientation, political conviction and other differences.
• Encourages the inclusion of all team members and stakeholders while demonstrating the ability to work constructively with people with different backgrounds and orientations.
• Promotes the benefits of diversity; values diverse points of view and demonstrate this in daily work and decision making.
• Challenges prejudice, biases and intolerance in the workplace.
Integrity & transparency
• Upholds and promotes the Standards of Conduct and Unified Staff Regulations and Rules.
• Delivers on commitments; manages the organization’s resources reliably and sustainably.
• Embraces and encourages transparency, balancing this with the need for discretion and confidentiality as appropriate.
• Maintains impartiality and takes prompt action in cases of unprofessional or unethical behaviour.
• Does not abuse one’s position and acts without consideration of personal gain. Is motivated by professional rather than personal concerns.

Professionalism
• Demonstrates professional competence and mastery of subject matter and willingness to improve knowledge and skills.
• Seeks to raise professional standards in self and others through daily work and activities.
• Adapts quickly to change and is decisive and versatile in face of uncertainty.
• Shows self-control and persistence when faced with difficult problems and remains calm in stressful situations.
• Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.

Core competencies

Teamwork
• Establishes strong relationships with colleagues and partners; relates well to people at all levels.
• Is fully aware of the team purpose, respects and understands individual and collective responsibilities.
• Willingly puts in extra effort without being asked and adopts a "hands-on" approach whenever necessary to achieve team objectives.
• Coordinates own work with that of the team to meet agreed priorities and deadlines.

Delivering results

• Produces quality results and provides quality services to clients.
• Meets goals and timelines for delivery of products or services.
• Manages time and resources efficiently, monitoring progress and making adjustments as necessary.
• Shows understanding of own role and responsibilities in relation to expected results.


Accountability

• Accepts personal responsibility for quality and timeliness of work.
• Takes ownership of all responsibilities within own role and honours commitments to others and to the Organization.
• Operates in compliance with organizational regulations and rules.
• Accepts and gives constructive criticism; acknowledges and corrects mistakes and apply lessons learned for improvement.

Communication

• Presents information using language and sequence of ideas that is easy for recipients to understand.
• Adapts communication to the recipient’s needs, asks questions to clarify, and exhibits interest in having two-way communication.
• Encourages others to share their views, using active listening to demonstrate openness and to build understanding of different perspectives.
• Listens carefully and genuinely to the views and positions of others; acts on received information.

Managerial Competencies

Leadership
• Assigns responsibilities fairly and manages performance, taking account of individual strengths, workloads and interests.
• Is inclusive in decision-making and actively seeks feedback from team members and colleagues in order to identify opportunities for improvement.
• Takes sound and timely managerial decisions that are consistent with the Organization's vision and purpose.
• Establishes and maintains relationships with a broad range of stakeholders to understand needs and gain support

Empowering others & building trust

• Delegates appropriately to make the most of others’ talents, clarifying expectations and allowing autonomy in important areas while providing necessary support.
• Encourages others to take responsibility for their performance; promotes ownership, responsibility and accountability for desired results at all levels.
• Creates an atmosphere of trust and confidence in which others can talk and act without fear of repercussion.
• Gives proper credit to others, shows appreciation and rewards achievement and effort.

Strategic thinking & vision

• Aligns own actions to the Organization’s vision, values and mandate.
• Translates strategic direction into short and medium-term plans and objectives for own team; revises objectives to reflect changes in organizational goals.

• Identifies key issues/priorities in complex situations and how they may be related to one another.
• Clearly communicates links between the Organization’s strategy and the work unit’s goals.

Fixed Term, One Year with possibility of extension

Interested candidates should submit a CV with three (3) references and a cover letter outlining why they consider themselves a suitable candidate for this position. As the subject in your e-mail application, kindly state your full name and the IOM vacancy notice’s reference code.

Only qualified candidates should apply and only those who have been short-listed will be contacted. Applications received after the deadline will not be considered. Applications should be sent to iomhaitihrunit@iom.int

iomhaitihrunit@iom.int

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

2023-03-15