ROLE PURPOSE: The purpose of this post is to ensure that awards are coordinated. The position plays a lead role in award information management, shares, and coordinates information across departments. The post holder will be responsible for ensuring that the SCI programme adheres to all its award management obligations internally within Save the Children and externally with donors and partners. This will include financial and narrative reporting relating to donor awards and data quality in the Award Management System (AMS). This position is specifically responsible for assigned awards, and will ensure compliance with financial and administrative requirements, donor specific requirements and to make recommendations for improvements, for both SCI and partners.
This role is part of the Program Implementation/ Operations team, and will work closely with her/his team members, specifically project managers, budget holders, supply chain manager and the partnership and humanitarian manager; the Program Development, Quality and Advocacy team, and Finance, and New Business Development Manager. Scope of work includes working on proposals, financial and narrative reporting, monitoring and analysis, and compliance processes.
In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly

KEY AREAS OF ACCOUNTABILITY:
Compliance (systems, processes, donor)
• Understanding of SCI processes and other key donor requirements and communication and adherence to these
• Understanding of the Award Management System (AMS) and reporting functions, and ensure AMS is up to date to drive data quality
• Accountable for driving AMS data completeness and quality for relevant awards
Monitoring and analysis
• Critical review of proposal budgets to identify budget lines for review or omitted costs
• Work with Operations team and budget holders to develop budgets
• Perform award monitoring processes (financial analysis) and highlight financial issues to Overseers and Budget Holders and perform further analysis to resolve issues identified
• Understanding of Donor Report Code (DRC) budget codes and ability to work with Program team to determine appropriate structure
• Support budget holder understanding of donor budgeting formats
Portfolio management and strategy
• Perform portfolio level monitoring and analysis and follow up issues identified and resolve these
• Produce management reports and escalate identified portfolio issues in a timely manner
Conduct regular award review processes on designated awards
BEHAVIOURS (Values in Practice) Accountability:
• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition:
• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale.
Collaboration:
• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to. Creativity:
• develops and encourages new and innovative solutions
• Willing to take disciplined risks. Integrity:
• honest, encourages openness and transparency; demonstrates highest levels of integrity
Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
Equal Opportunities
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

QUALIFICATIONS
• Professional qualification in Business, International Development, Finance/Accounting or similar

EXPERIENCE AND SKILLS
• University degree in International Development, Business Administration or Finance
• Highly developed interpersonal French and English communication skills including influencing, negotiation and coaching
• Experience managing grants, contracts & sub agreements with knowledge of major funders’ guidelines (e.g. USAID, ECHO, DEVco, BID, CAG, NMFA, SIDA etc.)
• Relevant experience managing donor funded projects with International NGO’s particularly those addressing human/children’s rights and those applying partnership approaches
• Strong analytical skills and strategic planning abilities. Computer literacy and excellent documentation skills are a must
• Ability to proactively identify issues and problem solving skills to address these
• Ability to establish and maintain conducive collegial relations and perform effectively as a member of a team
• Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
• Excellent time management and planning capacity
• Availability and willingness to work extra hours during times of humanitarian responses

SCOPE OF ROLE:
Reports to: Director of Program Operations
Staff reporting to this post: None
Role Dimensions: communications with stake holders,
Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
SAFEGUARDING:
Level 1: the post holder will not have contact with children and/or young people, or access to personal data about children or young people, as part of their work; therefore, a police check will not be mandatory for this post unless the content of the post changes, in which case the Child Safeguarding level should be reviewed.

Application Information:

Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations

2022-10-31