Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

RESPONSIBILITIES AND ACCOUNTABILITIES:



Under the direct supervision of the Procurement National Officer, the Asset Assistant will provide support to IOM Haiti mission and sub offices by providing assistance in the procurement of various goods, works and services. In particular, he/she will be assigned to the following tasks:



1. Liaise with technical services staff (i.e. security, ITC, Construction, etc) in ensuring that the specifications of assets being purchased by the mission are appropriate to the needs/requirements and are fully compliant to established IOM specifications standards;



2. Post and track assets in PRISM; Provide support to Procurement in ensuring that all assets entries in PRISM are fully update all the time.



3. Properly document the issuance, transfers, returns, damage, loss and disposal of assets of the mission. Ensure that all transactions involving mission assets are properly entered in PRISM.



4. Physically tag assets and ensure that all documents corresponding to the issuance, transfers, returns and disposal of assets of the mission are properly filled;



5. Ensure that all the documents are well recording in the E-Filling Platform;



6. Conduct physical inventory (both periodic and random) of the mission assets and reconcile the result of the inventory with PRISM entries and MAIA scanned;



7. Assist with the head of Logistics and Procurement Unit in following procedures and guidelines in order to avoid fraud and misuse;



8. Ensure that all assets purchased by the mission as well all transactions related to each asset are properly recorded and posted in PRISM;



9. Ensure that the mission’s asset list is updated all the time.



10. Prepare the dead of donation for Partner or beneficiaries once the asset is donated and retired the asset in the system



11. Perform any other duties may be assigned by Procurement Unit.

EDUCATION, EXPERIENCE AND SKILLS



• Secondary degree, preferably in Business Administration or Procurement or, alternatively in Logistics, an equivalent combination of training and experience. Two years of experience in logistics and procurement.

• Good level of computer literacy. Ability to draft clearly and concisely. Ability to coordinate administrative activities.

• Excellent communication and negotiation skills. Personal commitment, efficiency, flexibility, drive for results, respect for diversity, creative thinking.

• Capacity to respect deadlines;

• Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.

• Good negotiation skills and problem-solving skills, good organization and good writing skills;

LANGUAGES (IOM’s official languages are English, French, and Spanish)



Thorough knowledge of English and French required.



REQUIRED COMPETENCIES:



Values



Inclusion & respect for diversity



• Shows respect and sensitivity towards gender, culture, ethnicity, religion, sexual orientation, political conviction and other differences.

• Encourages the inclusion of all team members and stakeholders while demonstrating the ability to work constructively with people with different backgrounds and orientations.

• Promotes the benefits of diversity; values diverse points of view and demonstrate this in daily work and decision making.

• Challenges prejudice, biases and intolerance in the workplace.



Integrity & transparency



• Upholds and promotes the Standards of Conduct and Unified Staff Regulations and Rules.

• Delivers on commitments; manages the organization’s resources reliably and sustainably.

• Embraces and encourages transparency, balancing this with the need for discretion and confidentiality as appropriate.

• Maintains impartiality and takes prompt action in cases of unprofessional or unethical behaviour.

• Does not abuse one’s position and acts without consideration of personal gain. Is motivated by professional rather than personal concerns.



Professionalism



• Demonstrates professional competence and mastery of subject matter and willingness to improve knowledge and skills.

• Seeks to raise professional standards in self and others through daily work and activities.

• Adapts quickly to change and is decisive and versatile in face of uncertainty.

• Shows self-control and persistence when faced with difficult problems and remains calm in stressful situations.

• Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.



Core competencies



Teamwork



• Establishes strong relationships with colleagues and partners; relates well to people at all levels.

• Is fully aware of the team purpose, respects and understands individual and collective responsibilities.

• Willingly puts in extra effort without being asked and adopts a "hands-on" approach whenever necessary to achieve team objectives.

• Coordinates own work with that of the team to meet agreed priorities and deadlines.



Delivering results



• Produces quality results and provides quality services to clients.

• Meets goals and timelines for delivery of products or services.

• Manages time and resources efficiently, monitoring progress and making adjustments as necessary.

• Shows understanding of own role and responsibilities in relation to expected results.



Accountability



• Accepts personal responsibility for quality and timeliness of work.

• Takes ownership of all responsibilities within own role and honours commitments to others and to the Organization.

• Operates in compliance with organizational regulations and rules.

• Accepts and gives constructive criticism; acknowledges and corrects mistakes and apply lessons learned for improvement.



Communication



• Presents information using language and sequence of ideas that is easy for recipients to understand.

• Adapts communication to the recipient’s needs, asks questions to clarify, and exhibits interest in having two-way communication.

• Encourages others to share their views, using active listening to demonstrate openness and to build understanding of different perspectives.

• Listens carefully and genuinely to the views and positions of others; acts on received information.

Special Short Term, Employee, Grade Equiv. G4

HOW TO APPLY:
Interested candidates should submit a CV with three (3) references and a cover letter outlining why they consider themselves a suitable candidate for this position. As the subject in your e-mail application, kindly state your full name and the IOM vacancy notice’s reference code.(e.g. SVN2022_040_Applicant name).

Only qualified candidates should apply and only those who have been short-listed will be contacted. Applications received after the deadline will not be considered. Applications should be sent to iomhaitihrunit@iom.int

iomhaitihrunit@iom.int

No Fees:



IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

2022-09-16