The CCCM Assistant as part of the IOM Mission in Haiti under the supervision of the CCCM Officer will undertake and be responsible or the following duties. Provided below are the key responsibilities of the CCCM Assistant.

1. Receive CCCM guests/visitors and inform concerned staff of their arrival

2. Receive, forward and file all incoming correspondence related to CCCM

3. Maintain proper files for incoming and outgoing correspondence

4. Inform the CCCM Officer and the HR Admin Assistant as to the absence of staff whether it be for medical or other reasons.

5. Receive, screen and forward incoming and outgoing telephone calls for CCCM.

6. Keep updated CCCM contact list.

7. Assist for the planning of events (meetings, seminars, trainings): invitations, booking for the meeting room











8. Assist for travel arrangements (prepare TAs for the CCCM staff, follow up on the SC, MOP, WFP/UNHAS and hotel bookings with the receptionist, transportation with logistics).

9. Identify with the CCCM Officer the recruitment needs for the unit.

10. Follow with HR, Logistics/Procurement and Finance for staff and provider’s contracts and payments.

11. Perform other duties as may be assigned

Background in secretarial and/ or supplies management
Sound documentation skills and computer knowledge in excel and Microsoft Word.
Minimum two years experience in accounting

Team player, able to work under strenuous conditions and extended hours
Good team player and good communication skills
Ability to learn new computer skills

Application must include CV and a Cover Letter.

PLEASE INDICATE POSITION TITLE IN THE SUBJECT LINE; OTHERWISE YOUR APPLICATION WILL NOT BE CONSIDERED.

2010-03-30