VACANCY ANNOUNCEMENT NO: 038/10/RFAO

Under the overall guidance of the FAO Representative and as applicable the direct supervision of the Assistant FAOR (Administration) or the Assistant FAOR (Programme), the incumbent provides operational and office assistance to FAO programmes and projects and performs a variety of administrative functions of the office.

Specifically, the incumbent performs the following duties:

• Manage data in the areas of FAO’s activities in the country (e.g. agriculture, forestry, fisheries, rural/ sustainable development),and analyze and summarize data from various sources, including FAO corporate systems, such as COIN (Country Office Information System), FPMIS (Field Programme Management Information System), Datawarehouse, FAS, country data bases, etc.
• Assist in the maintenance of imprest accounts, in the reconciliation of expenditures, balances, payments, statements and other data; monitor project, programme and general office accounts;
• Assist in project monitoring by maintaining current registers and controlling tools on the status of projects at various stages; review inputs, expenditures and time frames according to work plans; make necessary abstracts and computations; detect inconsistencies.
• Assist in the preparation and submission of Quarterly Project Implementation Reports (QPIR) and any other periodic and ad hoc project reports.
• Prepare background material, working papers and tables for briefings, review sessions and meetings.
• Prepare correspondence on administrative and operational matters, as required.
• Maintain a filing system of technical and administrative documents and correspondence.
• Maintain local inventory records with responsibility for proper recording of assets, their maintenance and safeguard.
• Assist in the liaison with local banks and financial institutions and in the maintenance of bank accounts.
• Carry out other specific administrative and operational tasks for programme/ project implementation as requested.
• Perform other related duties as required.

Education:
Secondary school education.

Work Experience:
Four years of clerical, general office and/or operations experience, including analyzing, processing and editing of information and data and record keeping

Languages:
Working knowledge (level C) of the FAO official language used for communication within the country (English, French or Spanish) and working knowledge of the local language(s) is required.

Other Skills:
Ability to effectively use standard office software, such as MS Office (Windows, Word, Outlook, Excel, Exchange) etc. Ability to use administrative software and/or other information systems and databases.

N.B.- Seuls les candidats sélectionnés seront contactés

2010-04-02