The Deputy Finance Manager Exercise direct administrative supervision and control over the accounting functions of the office. Ensure timely and accurate accounting of disbursement, receipts of funds and liquidations. Oversee compliance with CRS accounting, procurement and reporting requirements as well as donor regulations in processing disbursements and liquidations

1. Ensure proper maintenance of accounting records for cash, receivables, payables, income and expenditures in the department,

2. Ascertain compliance with financial policies and procedures of CRS and rules and regulations of donors in all finance related issues,

3. Make sure preparation and submission of financial reports and statements,

4. Monitor budget utilization and provide budget comparison reports with analysis for unfavorable variances,



5. In conjunction with the Finance Manager, enforce compliance with and strengthen understanding of finance and non-finance staff the importance and necessity of working in line with policies and procedures.

6. Realize/understand donor requirements. Introduce to finance staff and work towards their full compliance,

7. Improve the internal control system on finance to strengthen the stewardship responsibility of the department,

8. Perform account analysis and reconciliation and to take appropriate actions on discrepancies,

9. Communicate and elaborate donors requirements for various grants and donations to responsible program staff,

10. Analyze financial records and other related reports to identify problem areas. Take remedial action where necessary and make appropriate recommendations to senior management,



11. Edit and validate accounting entries to ensure proper recording of all vouchers. Post transaction to Sun System,

12. Analyze expenditures charged to projects and proposed corrections before reporting to donors and CRS Headquarters,

13. Prepare financial reports to donors based on their proposed reporting formats,

14. Prepare and provide financial statements to internal and external auditors,

15. Review the cash position statements regularly and raise wire transfer requests to HQ and instruct the staff to make inter-account cash transfers,

16. Examine and check intra-agency files before posting to Sun System and take corrective actions to record suspense files,

17. Review accounts balances in Sun System and provide direction to finance staff in clearing errors and follow up outstanding issues,

18. Conduct the month end and year end closing of accounts and submit the report to HQ,

19. Oversee timely preparation, review and approval of all monthly bank account reconciliations,

20. Take the lead in preparation of year end finance schedules,



21. Participate in APP and upload board approved budget into Sun System,

22. Make budget amendments and submit to the CR and LACRO for their approval. Enter budget amendments in Sun System,

23. Maintain grant files and update with modifications received, correspondences, specific donor requirements and formats, budgets, and grant agreements,

24. Monitor grants expiration dates and ensure that all balance sheet items are fully reconciled and liquidated in Sun Systems.

25. Review budget utilization of various projects. Ascertain budget utilization is within approved budget flexibility limits. Recommend remedial actions for any adverse variances,

26. Communicate and explain to program mangers the status of their budget, grant period, abnormal variances, disallowed costs, etc,

27. Ensure expenditures are made according to approved budgets,



28. Ensure the consistent application of the cost allocation policy,

29. Compute cost allocation pool ratios to budgets of project proposals,

30. Assist program staff in setting up budgets for cost allocation pools in project budgets,

31. Review the implementation of cost allocation system and recommend appropriate measures for noted irregularities,

32. Review and update the cost allocation bases such as changes in square meters occupied by program, vehicle log sheets, and composition of direct-direct costs,

33. Communicate active projects with adequate budget provision for cost allocation to staff in-charge of vehicle mileage records,

34. Conduct the monthly cost allocation process and ensure its correctness,

35. Review Monthly feedback from HQ and take necessary action to address



36. Provide guidance for the sub office finance staff to help them comply with policies and procedures,

37. Make frequent visits to CRS field office and partners offices in order to provide on-the-job training to finance staff on CRS accounting procedures and donor requirements,

38. Maintain up to date knowledge of local laws related to finance (payroll, tax payments, social security) and share with relevant finance staff for proper adherence in executing their duties and responsibilities;

39. Develop a training secessions to program and partners to make them familiar with finance CRS policies and procedures,



40. Oversee the bidding process for sales of US dollar and advise putting bids timely to avoid any cash shortfall,

41. Coordinate with Internal Audit department on findings and closure of audit recommendations;

42. Provide advice and counsel to senior management as requested and perform any special assignments when assigned.

43. Maintain an organizational relationship with banking management, auditors,

Other non-governmental organizations and partners,

44. Other duties as assigned.

 University qualification – Bachelor of Accounting degree
 OCPAH member and audit experience a plus.
 Minimum five years of experience in a similar position or progressively more responsible positions proving strong practical knowledge of accounting principles and fund accounting,
 Experience with international NGOs and USG grants in supervisory position,
 Excellent communication and writing skills in French and English;
 Computer literate in Microsoft Office Word, Excel and PowerPoint.
 Experience in financial management software, e.g., Sun Systems, Vision, QuickBooks, ACCPAC, etc.
 Flexibility and capacity to work under pressure in a fast-paced working environment,
 Detail oriented and the ability to prioritize tasks effectively and meet deadlines;
 Proven initiative and ability to work independently;

Interested candidates should send their curriculum vitae with a cover letter, and copy of certificates in a sealed envelope with the mention of F-DFM-0310, before March 24th, 2010

2010-03-24